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Workspace
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WORKSPACE HUB
Infrastructure & updates
The current shape of FYPIRL, what changed, what is still limited, and the evidence behind each release.
One record for every toolAI workers and staff read the same database record. It contains architecture, release state and verification notes—never credentials or private client data.
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Owner decisions
Decisions are recorded here; this screen never applies them.
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Current systems
The latest verified operating state—not a roadmap promise.
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Version history
Releases, fixes, decisions, incidents and known limits in one timeline.
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WORKSPACE HUB · OWNER VIEW
Executive overview
One calm read across Atlas and Creator World, with connected data separated from partial or unavailable sources.
Reading the operating picture…
Stock, creators, campaigns, Discovery and attributed commerce.
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WORKSPACE HUB
People & access
Manage FYPIRL staff, Brand Portal client users and staff AI connector access in one place. Each remains a separate permission layer.
FYPIRL TEAM
Staff access
Assign internal workspaces and responsibility levels. Owner is protected, and nobody can change their own access.
Staff account security
Prepare authenticator-based 2FA, review readiness, then enable it for every staff workspace.
Checking authenticator readiness…
CLIENT USERS · BRAND PORTAL
Client access
Invite external brand teams, choose the brand and modules they can see, or pause access without affecting staff roles.
STAFF AI ACCESS
Connectors
Choose a connector, then decide which staff members may use it and exactly what it may do. Existing Atlas roles remain the ceiling.
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WORKSPACE HUB
Communications Centre
Decide what deserves email, push or an in-app notification, then edit each message in the same place.
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Delivery remains safely disconnectedYou can prepare routing and copy without sending a message.
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SELECT AN EVENT
Choose a communication
Its routing, copy and destination will appear here.
Routes are defaults; creators will later control optional preferences.
Advanced: edit email HTML
9:41Creator World
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Creator operations
The live work waiting across Creator World, limited to the jobs your role can do
Needs attention
Counts come from the database now. Each workflow moves into Atlas separately so its permission and safety rules stay intact.
Creator account requests
Deletion requests that need a careful, traceable response
Account deletion queue
Start with the safety check. Permanent completion uses the protected deletion processor and cannot be undone.
Account deletion and content-rights withdrawal are separate. Before processing, check unsettled payouts, active campaigns and any rights request recorded by the creator.
Dashboard
Overview across all brands, warehouses and channels — live from your Supabase database
Stock breakdown — where every unit sits
⚠️ Needs reordering
📅 Expiring soon
🧰 Not-For-Sale / Supplies
🕘 Recent activity
Stock by brand
Master Stock List
SKUs across all brands and warehouses
Warehouse columns = total physical units on hand. “Sellable now” subtracts testers, samples, giveaways, damaged or missing units, and returns awaiting inspection. A unit held aside still remains inside its warehouse’s physical total.
Reorder / Low Stock
Based on sellable stock, grouped by supplier
Suggested order quantities aim to bring stock to roughly three times the low-stock threshold. Review them against sales plans and supplier pack sizes before ordering.
Monthly Stock Movement Report
Summarised stock activity for the selected month
By brand
SKU Summary
Every SKU with activity this month — units sold, units deducted for authorised giveaways/testers/samples, and current stock on hand. "On hand" is today's live balance, not necessarily the balance at month-end for past months.
Activity Log
Full history of stock movements
Showing the most recent 300 movements.
Settings
Thresholds, warehouses, asset categories, staff and role access
Low stock thresholds & expiry alerts
Applies to any product/supply item without its own custom threshold. Set a custom threshold per product directly in the Master Stock List, or per supply item in its Edit form.
Warehouses
The primary warehouse holds every tracked set-aside category—testers, samples, giveaways, damaged, missing and pending returns. These units remain in its physical total but are excluded from sellable stock. Other warehouses currently hold sellable stock only.
| Name | Primary |
|---|
Asset Categories
The categories offered under "+ Add Asset". Add your own, rename any of them, or remove ones you don't use — Logo and Product Image are protected since the Checklist relies on them.
| Label | In use |
|---|
Bulk Upload Assets
Add several links of the same category/source at once — one per line, either just the link or "Label | link".
Stock backups
Snapshots of every product's quantities, buckets and pricing — so a bad stock take or bulk edit can be rolled back
A snapshot is taken automatically every night, and always immediately before any restore. This protects against mistakes inside the app — it is not a substitute for Supabase's own database backups, which cover everything else and survive the project itself going wrong.
People & access
Staff invitations, workspace roles and account security now live together in the Workspace Hub.
Brands
Suppliers
Client workspaces
Open the same modular workspace your clients use, or create a portal only when a brand needs one.
Brand workspaces
Only brands with a client portal appear here. Open one to manage the same projects, resources and modules the client receives.
Client campaign decisions
Brand approvals, declines and content change requests are recorded separately from Creator World's operational status.
Onboarding waiting
Review company details, catalogue readiness and stock delivery before activating the workspace.
New product intake
Clean up naming, assign final SKU codes, and approve products before stock-in.
Catalogue updates waiting
Brand suggestions do not change stock, cost or selling price. Nothing changes until staff approve it here.
Resources waiting
Check new brand files before they receive a verified stamp in the portal.
Brand requests
Campaign, Discovery, stock and general requests sent from brand workspaces.
Brand access
Each login can be limited to one or several brands and paused without deleting the account.
Brand settlements
Generate statements from recorded sales and agreed product costs, then approve and record payment.
Brand
SKUs & pricing
Stock, selling details, brand copy and asset links stay together here so the SKU can be managed without changing workspaces.
Description is the marketing copy (ingredients, benefits, how to use) used for fact sheets and AI-generated content. RRP is shown for reference but is edited in Stock mode. Stock levels live there too.
Brand Assets
Drop a mixed folder for this brand. Atlas proposes the SKU and resource type, then waits for a person to approve every filing or replacement.
Brand-level
Files that belong to the brand as a whole — logo, brand guidelines, certifications and catalogues. Use Upload files or folder for stored files. Add research link saves a lead for people and, only when the brand is sent to Tomato Research, Tomato; it does not count as an uploaded or Studio-ready asset. Leave the SKU on “— Brand-level (no SKU) —”.
Per-SKU
Files tied to one product — its images, fact sheet, UGC. Quicker to add from the 🗂️ assets button on any SKU row above, which also shows you what's already attached.
Asset Library
Every brand and SKU asset in one place — search, filter, and sort instead of browsing brand by brand
Brand readiness
Clear the catalogue backlog in stock order, then keep Atlas, Shopify and Studio working from complete product records.
Two useful finish lines. Essentials means a brand logo plus a description and product image for every active SKU. Fully ready also requires ingredients and a SKU factsheet. Let Tomato Research queues a cited web-research pass; it cannot change a product or file an asset until a person confirms each proposal here.
Loading the live catalogue check…
Not-For-Sale / Supplies
Packaging, stickers, shopping bags, collaterals and other stock that isn't sold — not tied to a brand
Sellable Stock Take
Count sale-ready units, then explain any difference without double-deducting set-aside stock
Start a new sellable stock take
Testers
Track units taken out of sellable stock for use as testers
PR & Discovery
Stock that goes out without being sold, and who paid for it
PR gifting & campaigns NFS
Ring-fenced for a specific campaign — held out of the sellable pool entirely
Brand allowances
How much of each brand's stock we're authorised to give away — spent by creators claiming, and by us gifting
A product reaches the creator store only if it's enabled on the product form and its brand has an allowance with units left.
Authorised gifting
Every one-off gift, who approved it, and whether the brand covered it
Damaged / Expired / Returns
Everything that can't be sold as normal — and what was decided about it
Every case needs a decision: back on sale, sold at a discount, kept as a tester, written off, or returned to the brand. Until one is made the units stay on the books and off sale.
Coming soon
This screen is still being migrated from the offline tracker to the live database.
The Dashboard is live and pulling real data from Supabase — everything else here is being wired up screen by screen, same as this one was. In the meantime, keep using the existing offline tracker (FYPIRL Stock Tracker.html) for this screen, and I'll bring it online next.